Managed AI Governance from Tekniverse
Your team already uses AI. The question is whether you can say where your data goes when they do. Secure AI gives you that answer: approved tools, protected data, and a paper trail.
No new vendor. No new login. It runs through the Microsoft 365 and security tools we already manage for you.
On approved tools and business accounts, with a one-page policy that says what can and cannot go in.
Microsoft 365 locked so no AI app can reach your email or files until an administrator says yes.
A policy, an approved list and an inventory you can show an insurer, a client or a regulator.
Shadow AI
Shadow AI is any AI tool your staff use that the business never approved: a personal ChatGPT account, an AI note-taker that joined a call, a browser extension that summarizes email. The work gets done faster. The data leaves without a record.
We see this at most of the offices we support. It is rarely malicious. Nobody has set the rules yet.
Secure AI starts with a Shadow AI Report: every tool, every account, and what each one can reach. Clarity first. Rules second.
What a typical week looks like before the report.Illustration
Access control
When an AI app connects to Microsoft 365, it asks for permission with a screen like this one. Most people click Accept. From then on, the app can read mail and files for as long as the permission stands, even after the person forgets about it.
Secure AI puts an approval step in front of that button. Staff can still request an AI app. An administrator approves it, and we record what it can reach.
Included in Baseline for every Tekniverse client
Approval required
The request goes to your administrator. The app gets nothing until it is approved, and we record what it can reach.
The screen your staff see today, and what happens to it.Illustration
How it works
Discovery comes first, because the rules only make sense once you know what is actually in use.
We scan your network, devices and Microsoft 365 to show which AI tools your staff use and what they can access.
We review the findings with you and agree on approved tools and the rules for company data.
We lock down Microsoft 365, block unapproved AI, roll out your policy and train your team.
When you want AI working with your email or files, we set it up with the least access needed and document your sign-off.
We monitor for new AI connections and risky activity, and report on it at each quarterly review.
What's included
Baseline protections come to every Tekniverse client. AI Ready and AI Managed are for businesses going further.
| What you get | BaselineEvery Tekniverse client | AI ReadyBusinesses starting to use AI | AI ManagedBusinesses connecting AI to email and files, or in regulated industries |
|---|---|---|---|
| Microsoft 365 locked against unapproved app connections | |||
| Approval process for new AI tools | |||
| Shadow AI Report: what your staff are using today | — | Once | Every quarter |
| AI Acceptable Use Policy, tailored to your business | — | ||
| Approved tools list; unapproved AI apps and sites blocked on your devices and network | — | ||
| Secure setup of AI connections to email, files and calendars | — | Per connection | Included |
| Alerts when anyone grants an app access to company data | — | — | |
| Protection that stops sensitive data being pasted into AI tools on company devices and accounts | — | — | |
| Staff training on safe AI use | — | One session | Ongoing |
| AI review in your quarterly business review | — | — | |
| Twice-yearly review of AI access and sign-offs | — | — | |
| Microsoft licences | No change | Business Premium for the staff who use your approved AI tool | Entra ID P1 for every user, usually through Business Premium |
A quick check
Tick the ones you could answer today, with evidence, if a client or an insurer asked.
If you can answer all five, you are ahead of most businesses we talk to. If not, that is exactly what Secure AI is for. We find the answers, help you set the rules, and keep the record.
Cyber insurance
Carriers are adding questions about AI to applications and renewals. So are clients, auditors and regulators. Today most businesses would have to answer no, or guess.
Secure AI gives you a true yes, in writing: an AI use policy, a list of approved tools, and an inventory of every AI connection to your systems. Proof of reasonable care, ready before anyone asks.
The kind of questions now appearing on renewals, and the answers Secure AI puts on file.Illustration
To be clear
Your staff keep using AI. They use approved tools, on business accounts.
We control which apps can connect. We do not read your mail or your files.
It runs through the Microsoft 365 and security tools we already manage for you.
Approved tools, protected data, and a record you can show anyone who asks.
Questions we get
Baseline needs no licence change. AI Ready needs Microsoft 365 Business Premium only for the staff who use your approved AI tool. AI Managed needs Entra ID P1 for every user, usually through Business Premium. We quote the lowest-cost mix for your tenant.
No one can block AI on a personal phone using its own cellular data, and we won't claim to. We make the approved tools the easy choice and keep a record that you took reasonable care. That record is what clients, insurers and regulators ask to see.
No. We already manage your Microsoft 365, network and security, so AI governance runs through the tools and people protecting you today. There is no new vendor to onboard and no gap between who secures what.
It makes it safe. Copilot can see anything a user can already open, so before you switch it on we review and tidy permissions in SharePoint, OneDrive, Teams and your file shares. Then we set it up with the least access needed and document your sign-off.
About two weeks. You get a clear picture of which AI tools your team is using, on which accounts, and where your data is going. Then we review it with you and agree on the rules.
Early access
Before Secure AI opens to every client, we are starting with a small group.
Early access clients get a free Shadow AI Report: in about two weeks, a clear picture of which AI tools your staff are using and where your data is going. No commitment beyond that.
We reply within one business day. No sales pitch, just a straight answer.
